Operations & finance for architecture & engineering firms
Run the practice, not the spreadsheets.
Karvox brings timesheets, projects, quotes, invoices, payroll and per-project profit into one system built for design firms. Upload a PDF and the data files itself.
Multi-currency · VAT, tax rules and public holidays built in
The back office, measured like a drawing.
Design firms bill by the project — but the numbers that tell you whether a project made money are scattered across five tools and a stack of PDFs. Karvox pulls them onto one sheet: hours, costs, invoices and quotes, tied to the project and totalled to a margin you can trust.
Built first for architecture and engineering firms — and designed to widen to other project-billing professional services (surveying, consulting, legal, agencies) as we grow.
One system, from first quote to final margin.
Time tracking
Log hours against projects and tasks; see totals by person and by project.
Projects & tasks
Every project with its team, code, status and logged hours in one place.
Offers & quotes
Build quotes item by item, generate a branded PDF, and track what's accepted.
Invoices & revenue
Issue and track invoices; see what's billed, collected and still outstanding.
Expenses
Capture supplier invoices and split overhead cleanly from project costs.
Payroll
Read payslip PDFs into gross pay, true labour cost and hours per employee.
People & leave
Employees, roles and a shared team leave calendar with holidays.
Financing
Keep loans and financing in view right next to revenue and costs.
Profit analytics
Margin by project, employee and month — exportable as a clean PDF report.
Upload the PDF. Skip the data entry.
Drop in supplier invoices, payslips or a client's old quotes. Karvox reads each document, pulls out the supplier, amounts, VAT, dates and invoice numbers, flags likely duplicates, and lets you confirm before saving. The tedious part is done for you.
Know the real margin on every project.
Karvox turns payroll into a true hourly cost, spreads overhead across the team, and adds the invoices tied to each project. The result is an honest margin per project — not a guess at year-end.
Your market's rules. Your team's language.
VAT, currency, date formats and public holidays come from a country pack, and the interface runs in your team's language. Opening a new market is configuration, not a rebuild.
Up and running in an afternoon.
Bring your work in
Add your projects and people, or upload existing invoices and payslips as PDFs and let Karvox file them.
Work the way you do
Log hours, send quotes, record costs and issue invoices — each one tied to a project automatically.
See where you stand
Open the analytics and read margin by project, by person and by month — then export the report.
See Karvox on your own projects.
A 30-minute walkthrough, framed around how your firm actually works. No slide deck — your projects, your numbers.